College Possible Leadership Team
  • 26-Oct-2020 to Until Filled (CST)
  • Grants Specialist - Milwaukee Office
  • Milwaukee, WI, USA
  • Salary
  • Full Time
  • Open Until Filled

Grant Specialist

College Possible Milwaukee




Full-Time Exempt






Milwaukee, WI



Development Director


About College Possible

College Possible is a growing nonprofit coaching students from low-income backgrounds to and through college to break the cycle of poverty and empower the next generation of leaders. Our model has earned national recognition: the inaugural Evergreen National Education Award recognized our leadership in increasing access to and success in college for students from low-income backgrounds. It also earns top-of-field results: a Harvard study found that the program more than doubles a student's chance of enrolling in a four-year college, and our students are four times more likely to become college graduates than their low-income peers. College Possible has a budget of $25 million, more than 140 full-time employees and more than 270 AmeriCorps and VISTA service members. During the 2019-20 school year, we will reach an estimated 25,000 students in all 50 states, at more than 90 partner high schools and at more than 350 colleges. 

College Possible is committed to diversity, equity and inclusion, and seeks to build a diverse workforce to create impact in partnership with the communities we serve.  We welcome a diverse pool of qualified applicants.  For each of its positions, College Possible is mindful about what best serves our students, and seeks to hire staff with relevant experience, skills and aptitude, and a commitment to the power of education. To learn more, Diversity and Inclusion Plan.

Headquartered in Saint Paul, Minnesota, College Possible also operates in Philadelphia, PA; Chicago, IL; Milwaukee, WI; Omaha, NE; Portland, OR; and Seattle, WA; and has Catalyze partnerships in Minnesota, Iowa and Ohio. We're joining forces with colleges to achieve a transformational impact: by 2021, we will partner with 400 colleges to reach 50,000 students. 

To learn more, visit

Your Role as Grant Specialist

The Grants Specialist is responsible for the coordination and execution of the grant process for the majority of funders and prospects. This includes managing a grant calendar and organizing timelines and deadlines to ensure timely submission of all materials. College Possible Milwaukee has a current revenue goal of $2.8M, with institutional fundraising a majority of the goal. This position will manage and execute 125+ grant proposals and the corresponding reporting requirements annually. The Grants Specialist works closely with the development team, including the Development Manager and the Marketing & Communications Associate, and reports to the Development Director.


  • Maintain grant calendar to ensure timely submission of documents, proposals and reports: Maintain donor files, including electronic files through Raiser's Edge database. Track all deadlines for proposals and reports to ensure that every grant request and report is completed and submitted on time. Meet with Executive and Development Directors regularly to discuss upcoming deadlines. Collect and manage information relevant to grants and reports.


  • Develop, write and submit grant proposals: Support achievement of the organization's revenue needs through superb grant writing for proposals, reports, and letters. Write and submit sponsorship requests as needed.


  • Donor stewardship: Oversee institutional donor stewardship, creating engaging touchpoints for current donors.


  • Research and identify grant-making agencies and appropriate funding opportunities: Work with the Development Director to conduct prospect research to identify new funding opportunities to support the organization's revenue needs.


  • Database management: Ensure data integrity for Milwaukee constituents in the Raiser's Edge database. Create and pull queries, exports and mailing lists from Raiser's Edge as necessary, working with staff at the National office.


  • Gift Processing: Work with the National team to process gifts and send out acknowledgment letters in an accurate, timely manner.


  • Development Team Support: Support the Development and Executive Directors in their work with partner relationship-building. Maintain communication, as directed, with organizational donors (specifically foundation and corporate donors) as well as with prospective donors. Provide written materials necessary for donor stewardship. Organize or assist with the organization of donor site visits. Assist with, and provide support for, fundraising events.


  • Other duties as assigned.



What You Bring


  • Bachelor's degree required.


Related Work Experience:

  • 2 years or more of grant management experience, including writing proposals and reports;
  • Experience interacting with corporate and/or foundation donors;
  • An understanding of budgets as they relate to proposals and grants;
  • Demonstrated research skills in qualifying prospective funders.


Computer/Software Skills:

  • Strong computer skills, including demonstrated proficiency in Word, Excel and experience working with a fundraising database;
  • Raiser's Edge experience strongly preferred.


Other Skills, Abilities and Requirements:

  • Exceptionally strong written communication skills and ability to write clear, structured, and persuasive proposals;
  • Strong analytical skills and the ability to effectively interpret data and reports;
  • Attention to detail, including proofreading and project follow-through;
  • Strong organization and time-management skills, including the ability to meet deadlines, manage a large workload and multi-task;
  • Willingness to take initiative;
  • Motivated and able to work independently as well as with a team;
  • Able to establish and maintain cooperative professional relationships.


Physical Requirements:

  • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
  • Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
  • Must be able to lift and carry up to 15 lbs
  • Must be able to talk, listen and speak clearly on telephone


What We Offer

In addition to joining a committed, diverse, values-based organization, we offer:

  • An opportunity for you to have a tremendous impact both internally and in the broader country
  • a competitive salary commensurate with experience
  • excellent benefits including complete health, dental, life, short-term and long-term insurance
  • 401(k) retirement plan
  • Encouraged sustainability through a generous paid time off program
  • Personalized professional development and growth opportunities


To Join Our Growing College Possible Team

Please apply at:  Include a resume and cover letter.



College Possible Leadership Team
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